Police and Fire Department Rules and Regulations

Rule XV - REPORT AND RECORDS

SEC. 1. ROSTER CARDS:
The personnel officer shall maintain a service or roster card for each employee in the service of the City showing the name, title of position held, the department to which assigned, changes in employment status, and such other information as may be considered pertinent.

SEC. 2. CHANGE OF STATUS REPORT:
Every appointment, transfer, promotion, demotion, change of salary rate, and any other temporary or permanent change in status of employees shall be reported to the personnel officer in such manner as he may prescribe and receive his prior approval, before final action is taken.

SEC. 3. DESTRUCTION OF RECORDS:
Roster cards shall be kept permanently. All examination papers concerning which there are no legal proceedings commenced or pending, may be destroyed by the Chief Examiner or personnel officer of the City of Stockton, one (1) year or more after such examination is held, provided that the personnel officer shall retain on file one (1) sample examination paper from such examination for a period of five (5) years, and upon the expiration of said period of five (5) years, each of said sample examination papers may be destroyed. All other records relating to personnel, including correspondence, applications and reports may be destroyed after five (5) years pursuant to the Government Code of the State of California.

SEC. 4. REPORTS BY THE COMMISSION:
The Commission shall investigate and report annually to the legislative body of the City concerning the administrative needs of the service, the personnel, the positions in the service and the compensation provided therefor, the examinations held by the Commission, the appointments made, service ratings and removals in the Civil Service, the operation of the rules of the Commission and recommendations for promoting efficiency and economy in the service, with details of expenditure and progress of work. The legislative body of the City may require a report from said Commission at any time respecting any matter within the scope of its duties hereunder. The records of the Commission shall be open to public inspection by any citizen under reasonable supervision.