Stockton Municipal Code

Chapter 3
ADMINISTRATIVE

Part XIII
CITY OF STOCKTON SPORTS COMMISSION

SEC. 3-160. FINDINGS:
The City Council hereby finds and declares that the sponsorship, encouragement and support of sporting and sports events in the City are of benefit to both the reputation and economic vitality of the City.

SEC. 3-161. SPORTS COMMISSION ESTABLISHED:
There is hereby established a City of Stockton Sports Commission to promote and encourage new sporting events and tournaments in the Stockton area and to retain and enhance current programs and to act in an advisory capacity to the Stockton City Council in connection with sport related events.

SEC. 3-162. MEMBERSHIP:
A. EXECUTIVE BOARD: The Commission shall be composed of an Executive Committee of twenty-five (25) members appointed by the Mayor with the approval of the City Council upon recommendation of the Executive Board.
1. QUALIFICATIONS: Executive Board members shall be selected from persons who:
a. Are representative of and of acknowledged accomplishment in one or more of sports related fields; or
b. Persons working outside of professional practice in sports related fields who demonstrate a deep interest and appreciation of sport activities; or
c. Persons recognized for their knowledge of, or experience in, or for their profound interest in the field of sports; or
d. Persons who, collectively, provide a representative cross-section distribution of membership among the major sport fields with appropriate consideration given to recommendations as may from time to time be submitted by various groups interested in the various sport fields within the City of Stockton; or
e. Ex officio members, without voting rights, may be appointed by the Mayor with concurrence of the City Council, to aid, assist and advise the Sports Commission.
2. RESIDENCE: Members of the Executive Board shall be residents of the City of Stockton, or own and/or operate a business within the City, or are a sponsor or are associated with a sport related event.
3. TERM: Each member of the Commission shall hold office for a term of four (4) years. The initial appointment under this ordinance shall identify Executive Board members as holding a two (2) year term or a four (4) year term. At the expiration of any term, the Executive Board shall submit to the Mayor its recommendations regarding appointment of new members of the Executive Board.
4. PROCEDURE FOR APPOINTMENT: The Executive Board shall advertise and interview candidates for appointment pursuant to the procedures utilized generally by the City Council for consideration for appointment. The Executive Board shall recommend to the Mayor for appointment to the Executive Board as members, persons who are qualified as described above. Recommendations for appointment shall be made upon the expiration of the terms of Executive Board members and in the event of any vacancy. Appointees to fill a vacancy shall serve the balance of the term of the member being replaced. Members holding expired terms shall continue to serve until a replacement has been appointed and qualified.
B. HONORARY MEMBERS: Honorary Members shall be appointed by the Executive Board.
1. QUALIFICATIONS: Honorary Members are those individual and/or entities which support the Sports Commission, financially or in other manners.
2. TERM: Honorary Members shall hold a term of one (1) year.
3. PROCEDURE FOR APPOINTMENT: The Executive Board shall provide, by adoption of Bylaws, for the processes, procedures and further qualifications of Honorary Members.

SEC. 3-163. VACANCIES — ABSENCES:
A vacancy may be declared pursuant to established City Council policy for absence from Commission meetings.

SEC. 3-164. ORGANIZATION:
A. OFFICERS: The Mayor, with concurrence of the City Council, shall appoint the initial Chair of the Executive Board. The initial Chair shall serve a term of one (1) year The Executive Board shall organize, adopt administrative rules, bylaws and procedures, consistent herewith, to accomplish its purposes, including designation and procedures for appointment of the Chair and Vice-Chair and other officers deemed necessary. The Chair shall conduct all meetings and, in the absence of the Chair, the Vice-Chair shall conduct the meeting in the Chair’s absence. The Chair may appoint committees as shall be deemed necessary by the Executive Board.
B. MEETINGS: The Executive Board shall meet monthly in a regular meeting unless there is no business to be conducted, in which case the regular meeting may be cancelled. Special meetings may be called as necessary, pursuant to the provisions of the Ralph M. Brown Act, sections 54950 et seq., of the California Government Code.
C. QUORUM: A quorum for conducting the business of the Executive Board shall consist of not less than fifty percent (50%) plus one (1) of the membership of the Executive Board.
D. VOTING: Each member of the Executive Board shall have one (1) vote. All votes shall be recorded in the minutes of the Executive Board and shall reflect a roll call vote on all matters.

SEC. 3-165. FUNCTIONS OF COMMISSION:
The Commission shall, for the City of Stockton, provide direction, set goals to accomplish and to recommend to the City Council regarding, without limitation, the following:
A. Promote the City of Stockton in the sporting and hospitality community.
B. Support the development of youth sports programs.
C. Stimulate economic development through sponsorship of current and anticipated sporting events.
D. Improve the quality of life for the Stockton community through education and participation in sport events.
E. Provide a variety of first-class spectator, participant, and volunteer sporting activities for youth and adults.
F. Maximize and unify community resources to enhance sporting events and activities.
G. Attract international, national, and regional events, as well as sports-related business and activities, to the Stockton area.
H. Bid for and host major school, amateur and professional sporting events; and
I. Perform such other related duties and functions as the City Council may from time to time direct or otherwise authorize the Commission to administer or coordinate on behalf of the City.

SEC. 3-166. MINUTES; ANNUAL REPORT:
The Executive Board shall keep, according to the policy of the City of Stockton, regular minutes of all meetings and records of any actions taken. The Commission shall prepare, submit and present to the City Council, not later than sixty (60) days after the end of each calendar year, an annual report setting forth its activities and its goals for the upcoming fiscal year.

SEC. 3-167. ANNUAL BUDGET:
The Commission shall prepare and submit to the City Manager an annual budget for review and approval of the City Council. Said budget shall reflect all actual and anticipated revenues and expenditures.

SEC. 3-168. COMPENSATION:

Members of the Commission and the Executive Board and persons appointed to assist the Commission in its operation shall serve at no salary. Travel and associated costs shall be reimbursed for expenses incurred in the performance of their duties while away from the City of Stockton in accordance with the travel allowance policies adopted by the City of Stockton but only to the extent that appropriations for such travel allowance have been provided in the Commission's budget and approved by the City Council.

SEC. 3-169. STAFF FOR COMMISSION:
A. Within the ability of the staff of the Parks and Recreation Department, the City Manager shall provide for clerical assistance, office space, equipment, and supplies to perform clerical and record keeping duties of the Commission.
B. The City Manager may provide such other staff as deemed necessary to assist in carrying out the functions of the Commission and the Executive Board.

SEC. 3-170. MEETINGS — LOCATION:
The Commission and the Executive Board shall meet, sit and act in such time or place within the City of Stockton as identified by the City as the regular meeting place for the conduct of its affairs. The deliberations of this Commission shall be held in public session and meetings shall be noticed and conducted according to the requirements and provisions of the Ralph M. Brown Act, section 54950, et seq., of the California Government Code.

SEC. 3-171. FUNDS:
A. The City may establish, within the Administrative Services Department, such accounts as are necessary to conduct the business of the Commission and the Executive Board.
B. The City Council may make appropriations of funds to such account(s) for the work of the Commission.
C. Private, state and federal funds obtained by the City or Commission shall be deposited in such account(s) and shall be used exclusively for the purposes and functions for which appropriated or donated, if limitations are placed on the funds by the donor.
D. Each disbursement shall be authorized by the Commission, shall be expressly designated as to payee and to purpose, and the Administrative Services Department shall authorize payment from such fund upon approval of the City Manager or the City Council if the expenditure exceeds the then current expenditure authority of the City Manager.

SEC. 3-172. AUTHORITY NON-EXCLUSIVE:
Nothing herein shall be deemed to deprive the City Council or any board, commission or officer of the City of any power, duty, or function which such Council, board, commission or officer may now have or be hereafter granted, it being the intention that the powers and functions hereinabove provided to be exercised by the City of Stockton Sports Commission be non-exclusive. Also, nothing herein contained shall be deemed to require the City Council, or any board, commission or officer, to refer or submit to the City of Stockton Sports Commission, or to receive from such any report or recommendation respecting any matter mentioned in this Part before taking any action or making any decision with respect to such matter, it being the intention of this Part to authorize the performance of certain functions by said Commission and not to deprive the Council or any board, commission or officer of any power, duty or privilege which it now may have or may hereafter be granted.
(Part XIII added by Ordinance 019-03 C.S. – Effective June 19, 2003)